As activewear brand Varley expanded its retail presence across the United States and United Kingdom, maintaining accurate inventory became increasingly important. With six stores carrying approximately 5,000 items each, the company needed dependable stock information to support replenishment, track merchandise, and provide a consistent customer experience.
Manual inventory processes made that difficult. Store teams needed a clearer understanding of which products were available, while inventory managers needed reliable information about merchandise moving through the business. As Varley's retail footprint grew, these challenges became harder to manage.
Varley partnered with Datascan and RFID software partner Frequentiel to introduce a more accurate, technology-driven approach to inventory management. The results included an improvement in inventory accuracy from under 70% to more than 99%.
Varley's inventory procedures relied on pen-and-paper methods that became increasingly difficult to maintain as the company expanded. Without dependable stock records, employees had to spend additional time verifying merchandise availability, while inventory teams faced challenges managing replenishment and tracking shipments.
For an apparel retailer, accurate inventory information needs to account for individual styles, sizes, and colors. Knowing that a store carries a particular product provides limited value when employees cannot confidently determine which variations are available. Discrepancies between recorded quantities and physical inventory can affect customer service and create uncertainty around replenishment decisions.
Shipment management presented another challenge. Identifying differences between expected and received merchandise required better visibility into inventory movement across locations.
Varley needed a system that could provide accurate, current inventory information while supporting its growing retail operations in two countries.
Varley signed with Datascan in May 2025, and its first store went live with RFID technology in October 2025, five months after signing.
The solution combines Datascan's RFID capabilities with Frequentiel's Octo+ software platform, giving Varley a more reliable way to track merchandise and maintain accurate inventory records.
RFID technology supports several important store operations, including inventory counting, receiving, shipping, and product searches. Rather than relying on handwritten records and labor-intensive verification, store teams can use RFID to identify merchandise and maintain a clearer picture of available stock.
The combination of Datascan's RFID solution and Frequentiel's Octo+ software provides Varley with an inventory management approach designed to support its expanding retail operations.
That improvement gives store employees and inventory managers a stronger foundation for daily decisions. With more accurate stock records, teams can determine which merchandise is available, identify replenishment needs, and manage inventory with greater confidence.
Luke Kosman, VP of Global Sales & GM, RFID Solutions at Datascan, explains the significance of the improvement:
More dependable inventory information also supports shipment management. Teams can identify discrepancies between expected and received merchandise, improving visibility into products moving through the business.
For employees assisting customers, accurate records make it easier to check the availability of specific styles, sizes, and colors. Reliable inventory data can reduce uncertainty when answering product questions and help employees locate merchandise more efficiently.
These improvements are particularly valuable for retailers managing inventory across multiple locations. As Varley continues growing, its RFID system provides a consistent approach to maintaining accurate records and supporting inventory decisions throughout its U.S. and U.K. operations.
Varley's inventory accuracy improvement tells an important part of the story. The complete case study provides a closer look at the technology, implementation approach, and operational processes supporting its RFID program.
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Datascan helps retailers improve inventory accuracy and gain better visibility into merchandise across their operations. Learn how RFID technology can support more dependable stock records, informed replenishment decisions, and efficient inventory management.
